The Definition of OSHA Inspection

Definition of OSHA Inspection

An OSHA inspection is an examination of a workplace by an OSHA compliance safety and health officer to determine whether the employer is complying with OSHA standards and the General Duty Clause. Inspections are usually unannounced and follow a set process: an opening conference, a walkaround of the workplace with interviews and record reviews, and a closing conference. OSHA may also handle some complaints through a phone or letter inquiry instead of an on-site visit.

Key Facts About OSHA Inspections

• Inspection priorities: imminent danger, fatalities and severe injuries, worker complaints, referrals, targeted inspections of high-hazard industries, and follow-ups.
• Employers can require a warrant before an inspection, though most consent.
• An employer representative and an employee representative may accompany the compliance officer on the walkaround.
• OSHA must issue any citations within six months of the alleged violation.
• Commonly reviewed records include the OSHA 300 Log, written programs and training records.

Example of an OSHA Inspection

After an employee reports an amputation on a press, OSHA opens an inspection. The compliance officer holds an opening conference, inspects the press and its guarding, reviews lockout procedures and training records, interviews operators, and later issues citations for missing guards with an abatement date.

How to Prepare for an OSHA Inspection

1. Name who will greet the officer and represent the company.
2. Keep injury logs, written programs and training records current and easy to find.
3. Fix hazards found in your own workplace inspections and audits.
4. Accompany the officer, take matching photos and notes, and answer questions accurately.
5. Correct hazards on the spot where possible and document the fix.

Related Terms

• OSHA Citation
• Compliance Officer
• Abatement (OSHA Abatement)
• OSHA

Frequently Asked Questions: OSHA Inspection

Does OSHA give notice before an inspection?

Generally no. Advance notice is only allowed in limited situations, such as imminent danger cases or when special arrangements are needed, and even then usually less than 24 hours ahead.

What happens after an OSHA inspection?

If violations are found, OSHA issues citations and proposed penalties. The employer has 15 working days to correct the hazards, request an informal conference or contest the citations.

Can employees talk to the inspector privately?

Yes. Compliance officers may interview employees privately, and workers are protected from retaliation for participating in an inspection.