The Definition of Annual Summary (OSHA Form 300A)

Definition of Annual Summary (OSHA Form 300A)

OSHA Form 300A, the Summary of Work-Related Injuries and Illnesses, is the annual summary that employers covered by OSHA's recordkeeping rule (29 CFR Part 1904) complete from their OSHA 300 Log. It totals the year's recordable cases by outcome and by type, and records the establishment's annual average number of employees and total hours worked. A company executive must certify it, and it must be posted where employee notices are usually posted from February 1 to April 30 of the year after the year it covers.

Key Facts About OSHA Form 300A

• Each covered establishment completes its own 300A, unless the employer is partially exempt, such as having 10 or fewer employees at all times during the previous year or operating in certain low-hazard industries.
• A company executive, such as an owner, officer or the highest-ranking official at the establishment, must certify the summary.
• Establishments with 20 to 249 employees in designated industries, and those with 250 or more employees, must submit 300A data electronically through OSHA's Injury Tracking Application by March 2.
• Establishments with 100 or more employees in designated high-hazard industries must also submit Form 300 and 301 data electronically.
• Forms must be kept for five years after the end of the year they cover.

Example of OSHA Form 300A

In January, a manufacturer's safety coordinator reviews the 300 Log for accuracy, totals four recordable cases, two with days away from work, and enters 210 average employees and 418,000 hours worked. The plant manager certifies the form, it is posted on the break room board on February 1, and the data is submitted through the Injury Tracking Application before March 2.

How to Complete the OSHA 300A

1. Review every entry on the 300 Log for completeness and correct classification.
2. Total the columns for deaths, days away, job transfer or restriction, and other recordable cases.
3. Enter the annual average number of employees and total hours worked.
4. Have a company executive certify the summary.
5. Post it from February 1 through April 30, even if there were no recordable cases.
6. Submit electronically if your establishment is required to, and keep the records for five years.

Related Terms

• Recordable Incident
• Incident Rate
• Medical Treatment Case
• Lost Time Injury (LTI)

Frequently Asked Questions: OSHA Form 300A

Do I have to post a 300A if there were no injuries?

Yes. Covered establishments must complete, certify and post the 300A every year, entering zeros if there were no recordable injuries or illnesses.

How do I calculate an incident rate from the 300A?

Multiply the number of recordable cases by 200,000, then divide by the total hours worked. The 200,000 figure represents 100 full-time employees working 40 hours a week for 50 weeks.

Where should the 300A be posted?

Post it in a conspicuous place where notices to employees are customarily posted at each establishment. For workers who don't report to a fixed location, provide a copy by other means, such as electronically.